Butler child agency behind on bills Ellis, Amber. Cincinnati Enquirer, March 5, 2009.Butler County Children Services is so behind on its bills that
foster parents are getting paid late and the state briefly shut down a system used to conduct criminal background checks on potential foster parents, the agency director said Wednesday.
County layoffs and a merger of the agency’s financial division have left more bills than workers can handle, Director Mike Fox said.
Backlogs worsened, he said, when an employee stopped working, unbeknownst to anyone else, after learning she would be laid off. Months later, supervisors discovered piles of unpaid invoices hidden in her desk drawer.
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All of these issues led to bills not being paid, Fox said, and the
shut down Monday of a system that allows the agency to do state-required fingerprints on potential foster parents. According to Fox, this same system shut down temporarily in December because of similar non-payment issues.
On Tuesday, a county employee drove an $8,000-plus check to the Bureau of Criminal Identification and Investigation in London, Ohio. The system was turned back on a day after county commissioners approved the payment.
County Administrator Tim Williams said there is no backlog. He acknowledged processing is more difficult than in the past because there are fewer people working. But he said the problem comes down to
poor planning, not a lack of resources.
To solve the problem, Williams said,
Children Services needs to set up automatic payments, so bills are paid at the same time every month.
Fox says
not paying families on time could force these parents to switch to other networks, a move that would cost the agency hundreds of thousands, possibly millions, of dollars each year.
For now, foster parents are more concerned about the immediate future and making sure their payments, which are used to care for children, come on time, said Sue Gregory, former president of a support group for foster parents.
Gregory took in her most recent child in January. She received her check at the end of February, about
two weeks late.
That’s a troublesome situation, she said, for families who depend on those checks.
“I don’t know any foster parent out there who does it for the money, but we do need it to pay for gas and other things that come up. The checks seem to be coming later and later," she said. "And with the economy the way it is, this is starting to put a strain on everyone.”